Freight Logistics & Billing Specialist in Pavago

Remote (6 locations) | Semi Senior | Full time | Operations / Admin

Gross salary $1200 - 1500 USD/month

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Pavago is an offshore recruitment company that connects top talent from regions like Latin America, Pakistan, the Philippines, and South Africa with companies in need of remote teams. Our client is a dynamic company focused on optimizing rail logistics operations, providing precise and efficient railcar fleet management and billing services. The client’s team strives for excellence in managing complex logistics tasks and advanced financial systems in construction-related projects, working within EST and CST time zones and promoting a remote work culture exclusively for Mexican applicants.

Apply directly at getonbrd.com.

Key Responsibilities

Railcar Fleet Management: Monitor the routing of the railcar fleet and issue precise instructions to move railcars from origins to destinations.
Invoicing and Voucher Creation: Handle 50% of daily tasks focused on generating invoices and vouchers, ensuring accuracy and timely follow-up on accounts receivable.
Billing and Document Management: Manage billing processes and maintain accurate documentation, dedicating about 25% of the workday to these activities.
AR Follow-Up and Management: Manage and follow up on accounts receivable, resolving billing discrepancies and coordinating with clients to ensure timely payments and accurate records.
Communication and Coordination: Collaborate effectively with internal teams and external partners via MS Teams and Zoom to ensure operational efficiency.
Workflow Optimisation: Quickly learn and streamline internal systems to optimise processes and enhance productivity.

Required Experience & Skills

Experience: 3+ years of experience in rail logistics, invoicing, billing, or related areas.
Software Proficiency: Comfortable using MS Teams, Zoom, and Excel; quick learner on internal tools and systems.
Communication: Fluent English communication skills are essential, with an understanding of diverse accents preferred.
Detail Orientation: Strong attention to detail to manage complex logistics and billing tasks accurately.
Organizational Skills: Highly organized to handle multiple responsibilities and maintain accurate records.

Why You're a Perfect Fit?

Fluent English: You communicate clearly in English and can adapt to various accents with ease.
Detail-Oriented: You have a meticulous approach to managing invoices, vouchers, and railcar routing instructions.
Organized: You keep workflows and documentation structured and up-to-date.
Quick Learner: You rapidly master new tools and internal systems to improve workflow efficiency.
Experienced with Systems: You bring experience using logistics or billing systems and regularly identify ways to streamline work processes.

What Does a Typical Day Look Like?

You will spend about half your day managing invoicing and voucher creation, ensuring all accounts receivable follow-ups are handled promptly. Another quarter of your time will focus on billing and document management, maintaining clear and accurate records. The remaining 25% involves overseeing railcar fleet movements—monitoring routing and issuing precise instructions for railcars to move between specific origins and destinations. Frequent use of MS Teams and Zoom will keep you connected with colleagues and partners. As a quick learner, you'll continuously optimise workflows by mastering internal systems and proposing improvements.

GETONBRD Job ID: 54168

Remote work policy

Locally remote only

Position is 100% remote, but candidates must reside in South America, Mexico, Nicaragua, Guatemala, Costa Rica or Honduras.

About Pavago

Pavago is an offshore recruitment company that helps companies build remote teams by connecting them with top talent from regions like Latin America, Pakistan, the Phillipines, and South Africa. — Pavago's full profile