Executive Assistant in Pavago

Remote (10 locations) | Semi Senior | Full time | Operations / Admin

Gross salary $1800 - 2000 USD/month

5 applications

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Pavago is an innovative offshore recruitment company dedicated to connecting global companies with exceptional remote talent from multiple regions, including Latin America, Pakistan, the Philippines, and South Africa. This role is embedded within Pavago’s mission to build remote teams that combine cultural fit and professional excellence.

Apply at the original job on getonbrd.com.

Responsibilities

Inbox & Slack Management: Oversee daily email and Slack communications, ensuring timely responses, organization, and prioritization across internal and external stakeholders.
Schedule Management: Manage calendars, book meetings, and coordinate time zones to optimize productivity and eliminate friction.
Task Coordination: Track, prioritize, and follow up on open items and deadlines, keeping things moving at a fast pace.
Information Management: Capture notes, create to-do lists, and organize documentation to keep the founder fully aligned and on track.
Proactive Support: Anticipate needs, offer solutions before being asked, and remove bottlenecks to allow the founder to focus on high-impact work.
High-Level Communication: Act as a liaison with internal teams and external contacts—communicating with clarity, professionalism, and speed.

What Makes You a Perfect Fit

Admin & EA Experience: You’ve supported high-level executives or fast-paced teams before and know how to keep everything running smoothly.
Exceptional Organization: You’re detail-obsessed, structured, and always thinking three steps ahead.
Fast-Paced & Hungry: You thrive in intensity, enjoy being challenged, and are eager to take on responsibility in a high-performance environment.
Excellent Communicator: You write and speak clearly, know how to adapt your tone, and can be assertive when needed.
Problem Solver: You don’t just execute tasks—you find better ways to do them and stay ahead of potential issues.
Discreet & Trustworthy: You’ll be handling sensitive information and must maintain confidentiality and discretion at all times.

Required Experience & Skills

Admin / EA Background: 2–4 years supporting fast-moving executives or founders, ideally in a startup or high-growth environment.
Communication Tools Mastery: Experience using Slack, Google Workspace (Gmail, Calendar, Docs), Zoom, and Notion or similar tools.
Calendar & Inbox Management: Proven ability to manage busy inboxes and complicated calendars with minimal oversight.
Top-of-Market Talent: You’re sharp, switched-on, and operate at a high level of performance and accountability.
Thrives in High Expectations: You don’t get overwhelmed by intensity—you rise to the challenge and deliver reliably.

What Does a Typical Day Look Like?

You’ll start your day reviewing and organizing emails, messages, and calendars—clearing blockers, prioritizing tasks, and prepping for upcoming meetings. Throughout the day, you’ll manage communications, book appointments, track to-dos, and follow up on outstanding items. You’ll work closely with CEO, making sure nothing slips through the cracks and helping him stay laser-focused. Everything moves quickly, so being proactive and responsive is key.

GETONBRD Job ID: 54327

Remote work policy

Locally remote only

Position is 100% remote, but candidates must reside in South America, Costa Rica, Guatemala, Honduras, Nicaragua, El Salvador, Panama, Mexico, Jamaica or Belize.

About Pavago

Pavago is an offshore recruitment company that helps companies build remote teams by connecting them with top talent from regions like Latin America, Pakistan, the Phillipines, and South Africa. — Pavago's full profile