Executive Assistant in HireLATAM

Closed job - No longer accepting applications

HireLATAM, a recruiting agency platform, bridges the gap between US businesses and top-tier talent in LatAM, spanning diverse fields such as executive assistance, customer service, marketing, finance, operations, and software development. Our comprehensive nearshore solutions encompass staffing, payroll, equipment provision, benefits, training, and compliance, ensuring a smooth service to our clients.

We looking for a full-time executive assistant to help manage our businesses. You will handle a wide range of executive support functions and work independently with little or no supervision, as well as assist with keeping email inbox organized by archiving messages that require no action, unsubscribing from spam, and drafting responses for later review. Don't worry! you will be trained to understand the different lines of business and how the owner impacts each one of them daily.

Job functions

Calendar Management: send calendar invites for meetings with complete information and reminders
Task Management: help organize owner’s daily to-do list
Purchasing: assist researching and buying business and personal purchases
Social Media: post content to owner’s social media accounts and reply to messages
Data Collection: research
Prepare a daily morning agenda/brief to be delivered via SMS/email that outlines essential tasks to be completed on that day
Documentation: document standard operating procedures (SOPs)
Facilitator of meetings, capturing notes, key outcomes and actions
Must be strategic, proactive, solution oriented and work on procedures that demonstrate process improvements

Qualifications and requirements

Minimum of 2 years of executive assistant experience with US-based businesses
Experience with cloud based phone software
Experience with MS Excel and Google Suite
Proficient use of CRM software and Google Calendar
Reliable internet/WiFi and excellent audio quality with minimal to zero background noise
Excellent written and verbal english
Must have a strong work ethic and track record delivering results
Must have excellent attention to detail.
You must be reliable and show up on time.

Conditions

Payment

Monthly Base Salary is $1400 USD
Payments are processed and sent via Wise or a similar platform at an established frequency (twice a month)

Schedule

This is not a flex job - you will begin working 40 hours per week from 8 am - 5 pm Mountain Time (US Hours), 5 days per week Monday through Friday.

GETONBRD Job ID: 45166

Remote work policy

Locally remote only

Position is 100% remote, but candidates must reside in South America.