Project Coordinator / Virtual Assistant in Innov8 Technologies

Remote | Semi Senior | Part time | Operations / Admin

4 applications

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Innov8 Technologies is a California-based technology construction company specializing in fiber-optic, wireless, telecom, and low-voltage infrastructure. We support commercial deployments, event networks, and client-specific installations. We are seeking a reliable, organized Project Coordinator / Virtual Assistant to help keep operations moving smoothly. This role supports bilingual communication, coordination of subcontractors, scheduling, and general administrative tasks within a small project load, typically 1–2 active projects.

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Functions

Project Coordination: Update and manage tasks in ClickUp, track progress on active projects, follow up with customers and subcontractors, prepare short written status updates, and maintain organized documents, notes, and schedules.
Subcontractor Communication: Contact subcontractors for scheduling, confirm availability, share job details, gather field data (photos/notes), and keep project timelines accurate.
Customer Communication: Respond to emails, schedule calls or site visits, send confirmations and follow-ups, and maintain clear, professional communication.
VA / Operations Support: Organize files in shared folders, assist with vendor sourcing and quotes, prepare simple spreadsheets, monitor purchase orders or deliveries, and perform general administrative duties.

Description

In this role, you will be the organizational backbone for a small project portfolio, ensuring timely communication, accurate scheduling, and clean documentation. You will balance coordination tasks with light virtual assistant duties to support project delivery and vendor relationships. The ideal candidate is detail-oriented, proactive, and capable of working independently in a fully remote setup within LATAM. You will interact with clients, field crews, and subcontractors, and you should be comfortable translating field information into clear, written updates.

Desirable

Experience in construction, telecom, fiber, or IT services. Familiarity coordinating technicians or field staff. Strong documentation and admin systems. Written and spoken English. Ability to work with project management tools (ClickUp preferred; Trello/Asana/Monday acceptable). Comfortable speaking with clients and subcontractors. Stable internet connection and a reliable home workspace.

Benefits

Flexible part-time schedule (~25 hours/week, with potential to grow). Must overlap at least 4 hours with PST (California). Remote work within LATAM with opportunities to increase hours as workload grows. Competitive hourly compensation ($7/hour to start, potential to raise to $8/hour after ~30 days, then $9/hour after 60–90 days based on independence and quality). Long-term role with stability and occasional performance bonuses. Regular communication expectations and career growth opportunities within Innov8 Technologies.

GETONBRD Job ID: 57745

Fully remote You can work from anywhere in the world.

Flexible hours Flexible schedule and freedom for attending family needs or personal errands.

Informal dress code No dress code is enforced.

Remote work policy

Fully remote

Candidates can reside anywhere in the world.

About Innov8 Technologies

We’re a California-based tech construction company looking for reliable, organized team members to help us deliver great projects. — Innov8 Technologies's full profile

Innov8 Technologies https://www.getonbrd.com/companies/innov8-technologies Follow